Department: Accounting
Reports To: Senior Staff Accountant
FLSA Status: Full-Time, Non-Exempt
Compensation: $41,600 - $45,760/year
Location: Spokane, WA
Summary: Assists Senior Staff Accountant in providing for the day-to-day financial and record-keeping operations for Habitat-Spokane.
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
Account Reconciliations
- Oversees various account reconciliations daily, weekly, monthly, and quarterly.
- Research transaction history to resolve any unreconciled items.
Accounts Receivable (A/R)
- Process statements for A/R to send to homeowners that make direct payments to Habitat-Spokane on Homeowner Association (HOA) expenses, Closing Cost Savings, and Utility Bills for Boone & Madelia.
- Manages and reconciles all HOA accounts and collaborates with Homeowner Services Department to set up all new Closing Cost Savings transactions.
- Collects accounts by sending statement reminders and communicating with clients via phone, email, fax, or mail.
- Process reports from mortgage companies and record mortgage payments in QuickBooks or other software - completed as a month closing entry when entering information that Affiliate Mortgage Services drops in Dropbox.
- Submits and maintains all Umpqua mortgage loans.
- Reconciles the accounts receivable ledger to subsidiary accounts to ensure that all payments are accounted for and properly posted.
- Resolves outstanding AR by examining client loan agreements, payment history and contacting clients.
- Verifies validity of account discrepancies by obtaining and investigating transactions.
- Maintains client account for current contact information.
Payroll Processing
- Processes bi-monthly payroll through 3rd party vendor.
- Checks account balances after processing payroll and corrects errors.
- Create all payroll reports as needed to reconcile benefits payable.
- Create reports and invoices ASO for their payroll.
General Accounting Duties
- Makes journal and ledger entries in QuickBooks and Excel as directed.
- Assists Senior Staff Accountant in A/P & A/R best practices and reconciling GL accounts.
- Produces monthly, quarterly, annual, and special reports as directed.
- Enters budget data into Accounting Software.
- Oversees inventory by entering all in-kind and purchased materials and reconciling inventory on at least a quarterly basis with Homebuilding Department.
- Uploads InfoTouch Sales into Accounting Software.
- Process B&O tax for the Habitat-Spokane Store.
- Reconcile all outstanding loans and Lines of Credit (LOC).
- Answers Basecamp questions each morning and every evening about daily tasks.
- Participates in weekly accounting staff meetings.
- Ensures confidentiality and policy following in all aspects of Habitat accounting and homeowner issues.
- Preserves financial historical records by filing accounting documents.
Accounts Payable (A/P)
- Processes A/P on time and verifies statement balances received from vendors.
- Review weekly check run report and submit to senior staff accountant for approval.
- Communicates with vendors and makes updates.
- Maintains financial security by following internal accounting controls.
- Attends all Habitat-Spokane events such as meetings, trainings, social events, and home dedications.
- Promotes the mission of Habitat for Humanity-Spokane.
Qualifications
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Bachelor's degree in accounting from a four-year college or university; and two years of work-related experience.
Language Skills
- Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
- Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Reasoning Ability
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills
- To perform this job successfully, an individual should have an intermediate knowledge of QuickBooks, Raisers Edge, Outlook, Excel, and Word.
Other Qualifications
- Habitat for Humanity-Spokane is a Christian housing ministry, and all employees serve in a ministerial and service capacity.
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms and talk or hear. The employee is frequently required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand, walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate.
Benefits: Paid medical, dental, vision, 403B, Life insurance, PTO, Holidays, Vacation Leave, Sick Leave, Education Assistance, FLEX/HSA/Dependent Care/FSA Accounts, 529 Plan and others.
How to apply: Email a resume, cover letter, and a completed Habitat for Humanity-Spokane employment application to .
A complete job description and Habitat for Humanity-Spokane employment application are available for download on our website at
ONLY CANDIDATES WHO FOLLOW APPLICATION INSTRUCTIONS WILL BE CONSIDERED FOR THIS ROLE.
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,founded in 1976, is a global, Christian-based nonprofit organization that grew out of an intentionally multi-racial community in rural Georgia. Seeking to put God's love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities and hope. Working alongside each other, we help families and individuals build and improve places to call home and achieve the strength, stability and self-reliance they need to build better lives for themselves. Habitatseeks individuals who have a willingness to affirm these principles and values.
At Habitat for Humanity International, we embrace a history rooted in creating equity and take our mission seriously by courageously committing to a culture and workplace where all staff feel safe, welcome, visible, respected, supported and valued. As an equal opportunity employer, we realize that our success depends upon building an inclusive workforce of diverse perspectives and encourage people of varied races (which is inclusive of traits historically associated with race, including, but not limited to, protective hairstyles and hair texture), ethnicities, national origins, tribes, religions, ages, gender identities and expressions, genders, sexual orientations, marital statuses, disabilities, veteran/reserve national guard statuses, socio-economic statuses, thinking and communication styles to work with us.
We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.